As a general rule, your venue must be booked at least six months in advance. This means you need to look for venue options and narrow them down way ahead to have sufficient preparation time. It’s understandably intimidating to make the right choice, which is why we will help you search for the perfect venue. Here are the factors that you should consider when choosing a venue:

The location must be accessible for all participants for their convenience. If your attendees are coming from abroad or out of town, it’s wise to host the event near the airport or hotels. On the other hand, it’s advisable to choose a venue within a reasonable distance from the guests’ houses or places of work if most of your event participants will come from a local area.

Another factor to take into account when selecting an event venue is the services and amenities it offers. Consider the availability of these items when looking around for options:

• Tables, Chairs, and Linens: Opt for a venue that has readily available tables, chairs, and linens to save money, time, and effort. Ask the venue provider if they have linens and other decorations that match the look and feel you are aiming for.
• Cleaning Crew: Setting and cleaning up the venue can take too much time. If you don’t have a capable event team, inquire about the availability of a setup and clean up crew in the venue.
• AV Capabilities: Regardless of whether you will be playing music, showing video clips, or using the microphone, you must check if the venue you are interested in has built-in audio-visual equipment. Otherwise, you might have to bring your own for your event.
• Catering Services: Ask the event venue provider if they provide catering or business lunch. If feeding the guests is a top priority, opt for a restaurant event venue. It’s also important to consider the guests’ preferences and diet restrictions. This is why it’s advised to serve multiple types of food for variety.

Send an RSVP first to confirm how many participants will be attending your event. Afterwards, check event venues that can accommodate the number of attendees. Besides ensuring that everyone can comfortably fit into the room, make sure the venue complies with fire and safety regulations.

Check the venues that fit your budget. Consider keeping the venue expenses down to have enough money for food, drinks, and entertainment. To cut costs, be flexible on the event date as much as possible and ask the venue provider which days of the week cost less.

Venue selection plays a major part in your event’s success. It completes your attendee’s overall event experience, which is why it’s a critical decision you need to make as an event organiser. Thankfully, you now know what to look for so you can have an easier time choosing the perfect venue for your event.

If you are looking for an event venue in London, then you’ve come to the right place. At Tower Tandoori, we can transform your vision into reality, whether you need a bar, dance floor, or Indian restaurant. We also have experience hosting awards ceremonies, fashion shows, photoshoots, and more. Reach out to us to get a glimpse of what our venue looks like!